The list looks good to me Speedy. Thanks for doing a summary. re the forms and all teh official mumbo jumbo I will volenter for that as I was part of the software team that build the application that processes the registrations for teh MED. So I have direct contact with the people on the Gov side of things so can help the application along so to speak.

From what I saw of the rules I commented on yesterday they are pretty much there. Just need agreement on Membership fee and remove the stuff about getting a t-shirt.

Re getting the people for the key members, much as I would love to be a key member I am concerned that I have a conflict of interest in that I am opening a shop to sell Longboards and Longboard gear. However if no one has an issue with that then I would be happy to hold a key member position. Other than that I have my Money ready and will definately be one of the first 15 needed for registration.

Name wise, we can always change it later (I think it cost $10 to change it later) so don't get too hung up on it. Lets just go with GSNZI (Gravity Sports New Zealand Incorporated) just to get things started.

Membership wise I vote $30 per year. $50 may be a bit much for some of the younger members to find initially.

Nick

"Can you even ask for money or set up a bank account before you have registered the incorporated society? I'll try and find the answer to that today. I'm actually a member of some and did help set one up once upon a time but that was some time ago now." bombardier

this is a good point, I will tell steph to wait before getting the accounts? Can we also add an other google doc where we place our names for the first 15 membership?

Horny, I have a graphic artist working on the look of the website and also keeping my ears open for a web developer to translate this into a more functional site once the look is done.

www.UglieCarnie.com

That you can't open a bank account in the name of the Inc Society without a constitution and a list of nominated officers - including the names of signatories to the bank account.

There's nothing to stop some trusted individual collecting money on behalf of the society in the mean time.

www.boarderlines.co.nz
www.bombardierlongboards.co.nz

Looks good.

I can help out with some graphic design too.
I'd suggest getting rid of Inc. - Its got a bad ring to it if you ask me.

Perhaps thats my radical anti-capatalist side though...

I'll finalize the rules if someone want's to start a list of members.

and for the Inc. part at the end of the name. it's needed for any society. but we can hide it later on doesn't matter like nick said "it's only 10 bucks to change it"

WLA (Wellington Longboard Association)
http://www.facebook.com/group.php?gid=77455213537

Two points;

One, I'd be willing to do the paperwork, or at least the research, on setting up the society if no one else is inclined. It was fairly straightforward to set up my own corporation when I did it back in May.

Two, my job is 90% Adobe Flex/Flash and PHP; my services are available if they'd be useful for the website.

im keen to help out in anyway possible with things to get it going jsut tell me what needs done and ill do im ingured atm so got alot of spare time and im a student so i have even more :P

oh i forgot 2 add my skills that i posses are mainly in organising fundraising events (done tons of this) keeping track of all this sorta stuff and organisttion of groups and events did a ton of this for my hockey

A.L.S (Auckland Longboard Society)
http://www.facebook.com/home.php?#/group.php?gid=247855442143&ref=m

To actually incorporate we need to:

* prepare the rules
* hold a meeting of members, at which there is a decision to incorporate (there is nothing to say this can't be online eg chatroom of NNO)
* complete and file an application

To complete the application we need

* to decide a name
* need an address for a registered office (physical)
* need an address for communication (postal and email)
* details of the person completing the form (hard copy)
* details and signatures of 15 members
* a witness or witnesses, who is /are not members

Perhaps all of the paperwork can be done at the Wellington outlaw. Will there be 15 people and a witness there?

but ahh i cant type in the chat room says my name is unusable anyone no how 2 fix this
discomcern this managed 2 fix it jsut had 2 reset everything and change my chat room name to thomas horne
A.L.S (Auckland Longboard Society)
http://www.facebook.com/home.php?#/group.php?gid=247855442143&ref=mf

i had tried that tons of times but didt let me however i did manage 2 fix it by reseting all my broweser histroy settings :P thanks anyway

A.L.S (Auckland Longboard Society)
http://www.facebook.com/home.php?#/group.php?gid=247855442143&ref=mf

As of 3 pm thursday i only have 7 names, Myself,Joe, Horny, Logan and BBetty, Jestah,Nickfoard.

still need 8 more by 9 am sat.

THERE'S NO SUCH THING AS "I USED TO SK8"

the one thing i don't understand is exactly what entitlements u have as a member. exactly what is my rego fee going to go towards? i understand a s a member u get to choose what it go's towards but really am i going to get anything from my $50?

from your 50 dollars you wil lget the right ot vote and particpate in views of the club and help put it into a direction which you want so u can have your view. It will also give you rights to particpate in any races or events that will be hosted. (if i read the rules right someone correct me if i made a msitake)

A.L.S (Auckland Longboard Society)
http://www.facebook.com/home.php?#/group.php?gid=247855442143&ref=mf

Your fee goes to a pooled fund to help to make sure the few that will do most of the work getting this to happen can focus on that and not fund-raising. It may help if you think of it more as a donation to the safe and positive growth of longboarding in nz. The association will have goals that as a member you can have a say in when we decide on them. Maybe you want sanctioned events and in the long run an IGSA event.

I have also talked a bit to my mum who did a HUGE amount of this sort of thing when getting funding for our local school pool and she said that WE as an association need to show we can generate some of the funding we need for events ourselves. An annual membership fee gives us more cred as EVERY member is actively giving something to the cause.

If i flip it around can i ask what you would expect to get IF membership was free? I personally would think very little or nothing... so where does this get us?

www.UglieCarnie.com

Do NOT make membership free. Jestahs mum is right, hell even Jestah is right. If you go applying for funding and your members aren't even paying then why would anyone give you money. How many of you are still teenagers and living at home and how many of you have parents that give you an allowance but only on the condition you keep your room tidy. Its the same thing.

And if you did do membership for free and asked members for a donation toward "events" I guarantee you that only the top supporters will pay while the rest will want, no, expect to free load. Hey, I'm already a member - I've got my free t-shirt why should I pay anything. Sorry guys, I'm not trying to be insulting it's just human nature.

Fees should be set so that everyone has a vested interest in making it work.

And as for event fees, paid members should still pay a small fee while non-members should pay a higher fee. You can't exclude non-members otherwise all you're doing is starting an exclusive club with no possibility of growth.

Sorry, I know its a rant, but if people expect this thing to grow there's only one way to do it, with money.

www.boarderlines.co.nz
www.bombardierlongboards.co.nz

...starting our own mutual admiration society, that is a very good question Jestah. And I also agree with the suggestion about event fees.

My suggestions

Members pay X
Non Members pay XX (but if you pay $10 extra we'll give you a membership as well)

Some last thoughts on fees and then I'll promise to shut the hell up. When an organisation starts up there are inevitable costs. Application fees, deposits, stationery, bank fees, printing and so on. Further down the track you are likely to need money for consent fees (I'm pretty sure there is a fee for road closures) web site costs, more printing, postage (do people still post things?) and, in the worst case, possibly even lawyers if something goes horribly wrong. You don't need that all up front but it has to start somewhere.

www.boarderlines.co.nz
www.bombardierlongboards.co.nz

Ignoring the membership fee, which I agree is a must, We need 15 names and we don't yet have them. Even if I paid the whole $100 set up myself we still can't set up the Inc Soc without 15 Members. Tribal spent hours on doing the rules, showing that he is willing to put the effort in and a number of us are on this thread trying to keep this momentum going. So come on put your name down. Don't you want to be part of something. Don't you want to be able to say that you were there the day that the GSNZI was incorporated and that you were a founding member. If you don't join you don't get your say, you don't get to help forge the organisation. One day you will be a parent and you will have kids and they might attend GSNZI events coz they are a skater etc. Wouldn't it be cool to be able to say "I am part of that, I was part of setting it up". Convinced yet? So even if you don't quite understand the legal stuff etc just put your name down and some money and be a part of something important to all of us NZ skaters.

BTW have we agreed on the membership fee. Originally I was suggesting just $10 X 15 members covers the incorp fee. What is the general concensus on the annual membership fee $20? $30? $50?

Nick

we still need another four by tomorrow morning.

THERE'S NO SUCH THING AS "I USED TO SK8"

I'll call in by phone tomorrow morn - won't be able to get a connection tomorrow.

Max: Get Ash to come along tomorrow morn also! And anyone else you can think of, looks like soo much work has gone into this that it would suck if we dont get the numbers needed.

ok huys thanks for clearing that up about wat the money really goes to. i am convinced but saddly i will not be available tomorrow at 9. but if its possible for me to be one of the 15 and not be there then count me in.

SCRATCH THAT!

I thought I was working. But I'm not. Alarm is set.
Hawkes Bay Longboard Society:
http://www.facebook.com/group.php?gid=273190795945

If you aren't able to be online, could you possibly be on the phone with another member who will. all members need to be present in some way in order to get things rolling. Rich is going to be there via phone with me.
At this point all I've done is collect the names, who knows exactly what orders of business NEEDS to be dealt with at the first meeting?

THERE'S NO SUCH THING AS "I USED TO SK8"

Hold a meeting of members

When you have a suitable draft set of rules, you can circulate these for comment among the members of your association. You will then be in a position to call a meeting of the members to:

resolve to incorporate,
approve the rules and
decide who will be the first
President
Secretary
Treasurer
choose who will fill the committee positions that the rules provide.

Once this is done we can fill out the app form and submit it for incorporation. Exciting aye?

Nick

http://www.societies.govt.nz/cms/incorporated-societies/starting-an-inco...

5.5
The Procedure for expulsion of members will be as follows:
(there should be a specific set of guidelines set out underwhich members can be expelled)speedy -02/02/2010 09:47

in clause 5.5.1
"Any Person or organization may make a complaint to the Board Members that the conduct of a member of the GSNZI is or has been detrimental to the Objects (3.1-3.5) of GSNZI. Every such complaint will be in writing and addressed to a Board Member and will be viewed as a whole by the GSNZI"

so it is my understanding that the if anyone is found breaching the objects of GSNZI they are ground for expulsion. as i know this is a bit vague it also must have a majority vote

5.5.4
If the Board Members find by a majority vote that it necessary to expel a member they will cease to be a member of the GSNZI.

6.1 "The quorum for a General Meeting will be five (5) members present in person."
Can we make this a percentage of total membership, rather than a fixed number - makes it safer if GSNZI gets bigger to prevent small General Meetings from radically changing GSNZI policy - I'd suggest 10% would be a good number
I agree but lets make it 20% -Max Gordy 1/29/10 10:21 PM
From my experience with student politics (OUSA), it's often hard enough to get the full 10% there, especially since the meeting'll be in a single centre, while members'll be spread about the country. If we want to make quorum 20%, we may have to introduce proxy representation for out-of-town members unable to attend. Also, allow any registered members to call a quorum count at any point if it appears quorum may not be met (larger meetings could be held from multiple places via skype)speedy
I was considering how appealing the meetings would be to people who were out of town. most likely it would end in a mad skate... and it's every 4 months or so for a meeting which is a good time in between meetings. -Max Gordy 1/29/10 10:25 PM
Yeah, a mad skate sounds good, but it's still not gonna convince me to come to aux from dunedin - I think we should entertain the idea of proxies. Also, if we make the schedule of the meeting available online, members who can't make it due to location or work etc can organise proxy representation if any issue arise they want to have their votes heard on
For every meeting I was thinking we could do it in a different town. So everyone could choose. the only real meeting that i could imagine being worth everyone comming to would be the Annual General Meeting -Max Gordy 1/29/10 10:30 PM
I like the idea, but given the large numbers or boarders from welly and aux, it might benefit to have those two areas as the main meeting places for agms in order to get quorum, rather than moving it to areas with a far smaller membership base
I was actually considering that there would be 3 meetings a year (and it could possibly grow to more i dunno at this point) but auckland and welly would definitely be 2 of the 3 and the 3rd would be anyone who cares to organize a skate in there area and can host an GSNZI meeting at the same time. -Max Gordy 1/29/10 10:37 PM
Sounds good to me - should still have proxies available in case someone tries to call a special general meeting in say, gore, in order to pass a special agenda which might change the whole purpose of the GSNZI (again members from all around the country can participate in the meeting via video confrencing over skype, welly, auck and south island together, that way no one need miss out)speedy

6.1
The quorum for a General Meeting will be 10% of the NZGSI members present. (phone, internet, or any other way of making he/she present at the meeting is fine)

i edited it down to this is this fine?

9.5.5
"Each meeting will be chaired by the Chairperson of GSNZI or, in his/her absence, by a person appointed by the Board Members -ratmnerd 29/01/2010 22:31
perhaps make another board member 2 i/c (treasurer or secretary perhaps?)
I'd honestly like to keep as much elitism out of this sport as possible and by appointed a chair person to run a meeting seems like the best way to go about this (just my opinion) -Max Gordy 1/29/10 10:42 PM
fair call - I reckon having a set second person who will chair in the absence just saves faffing around trying to organise someone each time the chair can't make it"

9.5.5
Each meeting will be chaired by the Chairperson of GSNZI or, in his/her absence, a majority vote will decide who will take chair for that meeting

i edited it down to this is is this fine?

i feel that making a second person in charge of chair is a bit much as there's no way in telling if that second person will be there aswell (lets face it we have lives outside of skateboarding aswell) this will eliminate the need for a second chair as the board will elect someone they decide is fit on chairing a meeting.

17. Activities Limited to New Zealand

The activities of GSNZI will be limited to Aotearoa/New Zealand. What if we send people to events overseas? -Joseph Lindsay 01/02/2010 20:07 I think this should be changed to suggest that main activities will take place in New Zealand but that activities may be extended to the rest of the world from time to time -Nick Foard 02/02/2010 09:54

I've deleted this clause is that fine?

As we are all coming from different area and It's not always easy(and also expensive) to move at the other side of the country, I think we should try to take the most from Skype, msn, chatroom... Then we can held a meeting to a few places in same time and all be linked together via internet.
I agree with: " 6.1
The quorum for a General Meeting will be 10% of the NZGSI members present. (phone, internet, or any other way of making he/she present at the meeting is fine)" and let's add that until we get 50 members, we need at less 5 members per meeting.
For the fund rising. I think that the 15 initial members will be enough for a start, but It will be not enough to held events,..
Lots of people will think what does I get for my money? my answer would be: "the suggestion about event fees.
My suggestions
Members pay X
Non Members pay XX (but if you pay $10 extra we'll give you a membership as well)", on top of that I think printing tee-shirt, stickers,... would be a good way to add extra fund...
We have to manage to make membership attractive. I'm passionate enough to give money without excepting anything in return except help growing longboarding scene in NZ, but how many people are ready to do that? Lots of riders are young and need to get something they can touch when they pay for something...
We could offer different package as Membership fee only(let say $30) or membership fee+ tee shirt(let say $50 or $40 for tee shirt only) or membership+ bunch of stickers...

we discussed the idea of mebemership packages and the genral idea idea that was given was that peopel would love these but they need to come at a later date as at this point in time the focus is auctualy on getting GSNZ going and functioning. What we then disscused is once we are up and runnig more smoothly we can advertise T shirts for sale take pre orders and if there is enough intrest order them and get the done along with the sticker idea.

All this we can discuss in detail 2moro moring if you are going to be present in the meeting

A.L.S (Auckland Longboard Society)
http://www.facebook.com/home.php?#/group.php?gid=247855442143&ref=mf

I've just tried the chat room, and there is a bug, I can't access It :(
I tried yesterday and It was all good? Does it's work with you guys?

no it doesn't work i will work on setting up a new one that everyone can use.

WLA (Wellington Longboard Association)
http://www.facebook.com/group.php?gid=77455213537

I am personally not in favor of a set percentage of membership equaling quorum. I would prefer a number (10, 15, 20) satisfying quorum with the option for non-attending members to nominate an attending member to vote in their stead. This is a fairly common practice, the nominated member either authorized to vote with their own judgement for the absentee individual or having been provided with a set of votes to cast for said individual.

If you do decide to set quorum on a percentage of membership the absentee voting policy noted above is still relevant and advisable. I would also agree with the sentiment that "attendance" is not necessarily physical; any suitable live source should suffice.

I apologize for my absence at the meeting; my interest in this is genuine but I have Saturday morning commitments than I cannot dodge.